We are seeking a Sponsored Projects Specialist (SPS) who will be the first point of contact for review of proposals, awards, and subawards, and expedites processing through established departmental workflows.

Specific Duties & Responsibilities

• Ensure all proposal and agreement-related documentation is complete, correct indirect costs (IDC) and facilities and administrative (F&A) rates are applied, and that proposals are submitted via COEUS, the university’s system for sponsored projects management.
• Verify compliance with all required processes and ensure that files are complete and properly assembled for review.
• Assess and determine based on a complex matrix of policy and regulation to proceed or to obtain additional review or approval.
• Ensure that required negotiation and agreement tracking information for contract proposals, non-disclosures, collaborations, and materials agreements is accurately maintained in COEUS and MyRAP (the JHU ORA’s systems for sponsored proposal processing and research agreement negotiation) and update the database as needed.
• Determine schedules to meet review and submission deadlines.
• Apply knowledge of federal regulations and policy on research compliance, e.g., human subjects, animal use, stem cell use.
• Understand processes regarding conflict of interest and compliance that impact proposal submission, contract signoff, and problem resolution.
• Compose transmittal correspondence to internal and external stakeholders (e.g., administrative staff, sponsors) regarding the status of negotiations and/or signature process.
• Respond to routine questions regarding rules and regulations governing sponsored projects.
• Meet benchmarks, timelines, and goals to expedite the processing of grants and contracts.
• Participate in continuing education to remain current on changes in procedures, regulations, technology, etc.
• Other duties as assigned.

Minimum Qualifications

• High school diploma or graduation equivalent.
• Five years of related administrative experience.

• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Bachelor’s Degree

Technical Skills and Expected Level of Proficiency

• Grant Database Management – Awareness
• Grant Deadline Adherence – Awareness
• Oral and Written Communications – Awareness
• Proposal File Organization – Awareness
• Proposal and Subaward Management – Awareness
• Regulatory Compliance – Awareness
• Research Administration Systems – Awareness

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Sponsored Projects Specialist   
Role/Level/Range: ATO 37.5/03/OF  
Starting Salary Range: $21.25 – $36.90 HRLY ($70,000 targeted; Commensurate w/exp.) 
Employee group: Full Time 
Schedule: M-F/8:30 am – 5 pm 
FLSA Status: Non-Exempt 
Location: Remote 
Department name: SOM Admin Res Clinical Research Contract   
Personnel area: School of Medicine