ABOUT THE ROLE

We are looking for a skilled and committed Payroll Specialist to join our dynamic team. As the Payroll Specialist, you will have a critical role in ensuring accurate and timely payroll processing for our clients. We require someone who is detail-oriented, professional, proactive, and preference will be given to those with experience in Canadian payroll processing.

In this position, you will be responsible for processing payroll and accounts payable for a diverse group of clients. You will handle all aspects of payroll administration, including calculating wages, reviewing time sheets, and ensuring compliance with relevant tax laws and regulations. Additionally, you will administer accounts payable processes, ensuring invoices are accurately processed and payments are made on time while adhering to established financial guidelines.

As a tech-savvy professional, you will use our cloud-based payroll systems to streamline processes, identify discrepancies, and provide insights to clients. You’ll collaborate with cross-functional teams to drive process improvements and contribute to AMLB’s overall growth. You will be part of a supportive and collaborative environment that fosters continuous learning and professional growth.

ABOUT AMLB

AMLB is a progressive virtual Chief Financial Officer (CFO) business that enables clients and team members to reach their potential. AMLB is growing quickly, having onboarded a portfolio of innovative clients making a real impact in a range of industries from technology to social impact. Purpose-driven and relationship-focused, we are strategic financial partners who intimately understand our clients’ businesses and have built a reputation for delivering proactive advice that unleashes our clients’ performance potential.

SERVICES OVERVIEW

Cloud Accounting: AMLB takes the stress out of managing clients’ day-to-day finances by providing a comprehensive cloud bookkeeping solution. From a digitized receipt capture solution to maintaining up-to-date financial records, we handle the clients’ bookkeeping tasks efficiently and accurately. We also simplify accounts receivable and payable workflows by setting up and managing user-friendly AP/AR systems through tools like Plooto and Stripe to deliver a seamless, cloud-based solution for managing all incoming and outgoing payments.

Tax Planning & Preparation: AMLB offers comprehensive tax support, including the preparation and filing of T2 corporate tax returns, GST/HST filings, financial statement management, and strategic tax planning. AMLB also provides T1 tax filing for owner-managers and audit support for CRA reviews, ensuring peace of mind and compliance throughout the year.

Payroll: AMLB’s cloud-based payroll solutions enable clients to securely process payroll anytime, from anywhere. With WagePoint at the core, we manage direct deposits, T4 slips, tax remittances, and real-time updates, while leveraging collaborative tools to ensure accuracy, timeliness, and insight-driven payroll management.

CFO Advisory: Through virtual CFO services, AMLB delivers strategic financial guidance tailored to the needs of growing businesses. Our advisory offering includes financial modeling, deep dives into profit and margin leakage, audit committee and board reporting, cash flow and forecast analysis, and key performance indicator (KPI) development—all at a fraction of the cost of an in-house CFO.

Not-for-Profit Services: AMLB provides end-to-end financial compliance and advisory for not-for-profit organizations, including preparation and electronic filing of T3010 Registered Charity Returns, funder reporting, and support with government rebate programs such as HST, property tax, and public service body rebates.

Technology Enablement: AMLB stands out through its industry-leading use of cloud-first tools to automate, document, and streamline client services—leveraging platforms like Karbon for workflow management, SweetProcess and Loom for process documentation, Dext Prepare for receipt capture, QBO/Xero for accounting, WagePoint for payroll, Plooto for payments, and Microsoft SharePoint and Teams for seamless collaboration.

AMLB IN THE COMMUNITY

AMLB is a purpose-driven organization committed to improving outcomes for clients, team members, and its communities. We regularly supports various causes, such as ending youth homelessness, reducing poverty, and eliminating its carbon footprint.

AMLB’s global recognition includes being named a Top 50 Modern Accounting Firm, winning the Karbon Excellence Award for Diversity & Authenticity and being shortlisted for the Karbon Excellence Award for Sustainability.

AMLB is a fast-growing and innovative organization with strong values, progressive leadership and a collaborative, purpose-driven, and inclusive culture.  This is a unique opportunity to join an organization on a significant growth trajectory and directly contribute to the organization’s success.  If you want to work at an entrepreneurial business where you will have the opportunity to make a real impact and gain experience using tools that are disrupting the way accounting is done, you may be a great fit for AMLB. 

CORE RESPONSIBILITIES

Payroll Administration:

• Use cloud-based payroll software to prepare and maintain payroll records for clients, including related government remittances and filings.
• Process new hires, salary changes, terminations (ROEs), EHT, WSIB, RRSP, and other payroll-related items in an accurate and timely manner.
• Calculate and process taxable benefits, statutory holiday pay, commissions and other related complex payroll transactions accurately.
• Process bi-weekly, semi-monthly and monthly payrolls for multiple clients.
• Assist with CRA queries, government registrations and other related matters around payroll.
• Assist with year-end reconciliations along with preparation and submission of year-end information slips, such as T4, T4A, T5, T3, T5018, etc. to CRA

Technology and Timely Communication:

• Utilize cloud-based software such as WagePoint and Karbon, ensuring accuracy, timeliness, and adherence to payroll standards.
• Leverage technology, automation, reporting and timely communication to address issues and questions regarding payroll from clients.
• Calculate and verify earnings and process appropriate deductions and withholdings in online payroll applications. 

Proactive Risk Management:

• Proactively identify and address risks and issues related to service timeliness and quality for assigned clients.
• Take necessary actions to mitigate risks and ensure client satisfaction.
• Maintain regular communication and collaboration with Cloud Accountants and clients to ensure a seamless client experience
• Evaluate performance to identify deviations or areas for improvement and take corrective actions proactively.

Process Improvement:

• Collaborate with Payroll Lead and Cloud Finance Services Team to enhance key processes by creating training videos and step-by-step procedures
• Promote sustainability and effectiveness by identifying pain points, analyzing root causes, and implementing sustainable changes
• Create and improve standardized payroll processes and develop internal documentation and training
• Assist the Cloud Accountants with payroll-related questions.

IDEAL CANDIDATE PROFILE

Professional Qualifications:

• Minimum of five years of full-cycle payroll experience in a fast-paced environment, including at least 2 years experience in international payroll from at least one of the following countries:  Canada, US, UK, Australia & New Zealand
• Experience supporting multiple businesses simultaneously is required
• Payroll Knowledge and experience: Strong understanding of payroll concepts, software, and systems with experience processing payroll for a diverse workforce
• Canadian Payroll experience an asset
• Attention to Detail: Exceptional accuracy, meticulous record-keeping, and ability to resolve discrepancies effectively
• Technology Proficiency: Comfortable with new technology and specific experience with payroll software, cloud-based systems, and leveraging technology for process improvement
• Relationship and customer service orientation: Customer focus and establishing credibility and trust to build long-term relationships are critical. Additionally, it is essential to understand how to manage multiple clients simultaneously in this role
• Analytical Skills: Strong ability to review and analyze payroll data, conduct audits, and reconcile discrepancies.
• Confidentiality and Integrity: Demonstrates professionalism, integrity, and confidentiality in handling sensitive employee data
• Communication and Collaboration: Excellent written and verbal communication skills, and ability to engage and collaborate with different internal and external stakeholders
• Problem-Solving Abilities: Proactive problem solver, capable of independently resolving payroll-related challenges
• Continuous Learner: Passion for staying updated with payroll trends, regulations, and technology advancements through ongoing learning opportunities
• Entrepreneurial Mindset: Demonstrates an entrepreneurial mindset, taking initiative and ownership in driving payroll processes and contributing to the organization’s growth

THE ATTRACTIONS

• Generous opportunities for career advancement and growth in an expanding organization
• A trust-based culture that allows you to work from anywhere, flexible hours and emphasizes results delivered over hours worked
• A competitive compensation and bonus structure (plus half-day Fridays in August!)
• The chance to work in a fun, entrepreneurial, and collaborative environment for an organization with a strong growth mandate that embraces innovation and new ideas
• An employee-focused culture with forward-thinking leadership and an incredible upward trajectory
• The opportunity to join a diverse, driven, and talented team in a role of significant impact and visibility
• Ongoing coaching and mentorship from AMLB’s co-founders, who are former Fortune 500 executives, prioritizing learning and collaborative culture
• Exposure to the latest technology, with autonomy to test and explore new platforms often
• The opportunity to work with a diverse group of companies, ambitious entrepreneurs, and non-profit executives across Canada, including high-growth start-ups at various stages
• An entrepreneurial business where you will have the opportunity to wear many hats, make a real impact and gain experience using tools that are disrupting the way accounting is done