M-Files

Talent & People Specialist

Posted 1 week ago

Application Deadline: Monday, July 7th at 5:00pm central

Who we are:

M-Files is the leading platform for knowledge work automation. With the M-Files platform, knowledge workers can find information faster, work smarter, and achieve more. M-Files features an innovative metadata-driven architecture, an embedded workflow engine, and advanced artificial intelligence. This enables customers to eliminate information chaos, improve process efficiency, and automate security and compliance.

We help knowledge workers to work smarter.

To learn more about us we encourage you to visit our .

To learn more about how we became a Certified Great Place to Work visit, .

Who We’re Looking For

We’re hiring a detail-oriented and people-centric specialist to join our People, Culture & Enablement team. This hybrid role is designed to support end-to-end Talent Acquisition and expand into core People Operations functions, including payroll coordination, benefits administration, and onboarding.

This is an ideal opportunity for someone who thrives in a fast-paced, mission-driven environment and is excited to make a tangible impact on both candidate and employee experience.

This is a 3-4 month contract position, which includes benefit eligibility. We are targeting an estimated start date in August.

What You Will Be Responsible For

Talent Acquisition Support (Primary Focus):

Supporting our Director, Talent Acquisition (North America) in leading full-cycle recruitment for designated roles, including sourcing, screening, and managing the candidate experience from start to finish
Partner with hiring managers to understand needs, draft job descriptions, and create strategic hiring plans
Coordinate interviews, manage ATS workflows (Workable), and ensure timely communication throughout the process
Promote and maintain our employer brand via LinkedIn, Built-In, and Glassdoor
Engage passive candidates through sourcing channels and outreach campaigns
Provide training and interview guides to panels and facilitate feedback sessions

People Operations (Secondary Focus, Growing Over Time):

Assist with payroll coordination and ensure accuracy in employee records and job data
Support benefits processes, including enrollments, life events, and questions from team members
Manage onboarding logistics and serve as the point of contact during new hire orientation
Serve as a backup to update employee records and manage HRIS entries in systems like UKG or Oracle
Participate in annual compliance tasks, open enrollment, audits, and policy reviews

Who You Are

You are adaptable, proactive, and able to shift between recruitment and operations with ease.
You have strong interpersonal and organizational skills and thrive when supporting options.
You are comfortable working independently while also collaborating cross-functionally.
You are passionate about the candidate and team member experience and seek to streamline talent acquisition and people operations processes.

Requirements

Qualifications

4+ years of experience in Talent Acquisition or HR/People Operations roles
Familiarity with ATS and HRIS platforms (Workable, Oracle, UKG, or similar)
Strong understanding of U.S. employment laws and recruitment best practices
Excellent communication, coordination, and problem-solving skills
Bonus: PHR, SHRM-CP, or Agile HR certifications

Participation in our Recruitment Process:

1. Initial Screening w/People & Culture Team Member

2. Hiring Manager (Vice President, People & Culture – North America)

3. Internal Department Team Member (Sr. People Operations Specialist

*Completed Recruitment Process Time Investment for Applicant: ~Approx. 2hrs

Benefits

Why M-Files?

We are a global company with Finnish roots and with our own product that we are greatly proud of!

By joining M-Files, you will get the opportunity to contribute to our success and growth, while developing your own expertise. Our team is fun, and our solutions are changing the market!

Our guiding principles of “Make It Happen”, “Help Others”, and “Love Customers” are highlighted through our daily actions as a team. Transparent communication and outstanding team spirit were listed as our strengths in our last M-Filer Experience survey.

What We Offer

As a remote enabled company our employees enjoy the flexibility to establish their own life/work balance
10 paid holidays annually
Unlimited PTO
Matching 401K Plan (25% of employees’ contribution up to the IRS max)
Health insurance (PPO and HDHP/HSA plans offered)
Dental insurance
Vision insurance
Employee Health Resource App
Monthly Remote Stipend
Life insurance (1x employee salary)
Short-term disability (employer paid)
Long-term disability (employer paid)
Flexible Spending Plan (medical and dependent)

Compensation: $38-$50/hr. (Exempt, Semi-Monthly Pay Schedule)

About the company

Our Story

M‑Files story dates to the year 2002, when founder and current CEO Antti Nivala started developing a document management software with a four-person team in the city of Tampere (Finland). The first version of M‑Files was launched in 2005, and four years later the company was ready to open a subsidiary in the United States (in Dallas, TX).

In 2011 the product pivoted to Intelligent Information Management, and in the following five years the company revenue grew more than 750%. Additional offices were opened in UK, France, Germany, and Australia, and in 2017 M‑Files acquired Apprento, a Canadian company whose focus is on Artificial Intelligence. At the same time, M‑Files started transitioning to a SaaS model.

M‑Files is backed by Bregal Milestone, Partech, Tesi, and Draper Esprit. It is now home to 500+ M‑Filers, who help serving 5,000+ customers in more than 100 countries.

Our growth story continues.

About The Company